Vendor Information and Rules
April 27-29, 2023
Vendor Hours of Admittance
Vendors displaying their Vendor Space stickers will be admitted to the swap meet areas from 7:00 a.m. to 10:00 p.m. on Wednesday (Setup Day) and from 7:00 a.m. to 10:00 a.m. and from 5:00 p.m. to 10:00 p.m. on Thursday, Friday and Saturday (Selling Days). To make Pate Swap Meet safer for our vendors/shoppers/buyers, all unnecessary vehicle traffic between the hours of 10:00 a.m. and 5:00 p.m. on the Selling Days is prohibited. Vendors that show up at the Swap Meet entrance gate after 10:00 a.m. on Selling Days of the meet will need to park their vehicle in the lot North of the fenced in area of the swap meet and wait until after 5:00 p.m. for entrance into the meet. Shopping from your personal vehicles is prohibited. If your purchased spaces to included room for your personal vehicle, you are to take it there and leave it there.
Vendor Access to the Swap Meet
Access by the vendors into the Texas Motor Speedway is from Interstate 35W, Exit 72 or from Texas Highway 114. Entry to the swap meet area is through Gates 2, 4, 6 and 8 off of Lone Star Circle. The Vendor Stickers are color coded to each of the four vendor access gates: Gate 2, (Color Green) stickers only for access to Zones 3 and 3A; Gate 4, (Color Coral) stickers only for access to Zones 2 and 2A, Gate 6, (Color Yellow) stickers only for access to Zones 1, and 1A and Gate 8, (Color Blue) stickers only for access to Zone 0. Each of the gates along Lone Star Circle will have a vertical flag in the color associated with that gate’s zones to facilitate access identification by vendors traveling along Lone Star Circle. Vendors who plan to purchase their spaces on site or need to pick up their already purchased vendor space package need to stop first at Pate Registration. Pate Registration is located on the east side of the track (midway along the backstretch of the main track) off of Lone Star Circle. Lone Star Circle is a one-way street running counterclockwise around the main track, so it would be easier going to Registration by exiting onto the Texas Motor Speedway off of Highway 114.
Your Vendor package will include your color-coded windshield stickers with your space number(s). A sticker shall be attached inside the windshield to the driver’s side of every vehicle driven into the swap meet area. Please place the sticker below the sun tinting so that the sticker can be read from the outside. Your sticker is good for admittance into only ONE entry gate. You will not be admitted if the sticker is not in place. Every vehicle parked in a space within the swap meet or car corral must have a sticker.
Swap Meet Spaces
Swap meet spaces are not assignable except at the amount paid at time of purchase. Your space(s) will be designated with a numbered marker in each space. Your displays must be kept within the boundaries of your space(s). Purchase of a Pate Swap Meet vendor space entitles the purchaser to use that space in its entirety. The standard Pate Swap Meet space is 9’x18’, the Big Lot space is 25’x100’, and the Midway Space is 25’x50’. The corners of these spaces are marked on the ground, and the perimeter of these spaces extends vertically. If the corners of a space are in question, notify the Pate Swap Meet HQ or Security personnel. Any intrusion into someone else’s space or into the street is a violation of Pate Rules and must be corrected. Failure to abide by this rule may result in expulsion from the Swap Meet. Vendors must vacate their spaces by noon on Sunday. All parts left unattended after noon on Sunday are subject to removal by the cleanup crews. Vehicles or other items left in an unauthorized space will be removed at owner’s expense.
Five (5) miles per hour speed limit will be enforced. Riding around in the swap meet areas can result in expulsion from the swap meet. Driving within the swap meet area on Selling Days is limited to the following conditions:
Approved electric handicap scooters are welcome in the swap meet areas. Electric mobility units (3 and 4 wheeled freestanding, electric scooters that are authorized by the federal government for access in public buildings) may be used at any time in the swap meet areas. This is limited to wheel chairs, 3 and 4 wheeled electric scooters and electrical power chairs similar to those shown below. Modified approved electric handicap scooters and those that are home built are not allowed. A single garden trailer (size not exceeding 2 ft by 4 ft) is allowed to be towed behind a handicap scooter, but no multiple trailers. Use of a handicap mobility unit is limited to the authorized operator only and riders are not allowed on the vehicle or any towed trailer. Handicapped Scooter rental is available; go to the Pate Swap Meet home page, click on last item in the listing:
CALL 877.588.4782. or click here to go to the web site
Parking on streets inside the meet area is permitted for loading and unloading only. Parking in the unmarked areas along the outside fences of the swap meet areas or along the fence separating Zone 0 and 1 is prohibited. Illegally parked vehicles will be removed at owner’s expense. Free vendor parking is provided in the lot North of the fenced in area of the swap meet off of Lone Star Circle.
To prevent noise during late night sleeping hours, absolutely no vehicle traffic will be allowed to move within the meet area between 10:00 p.m. and 7:00 a.m. The gates will be closed to keep traffic from going in or out during these hours and security guards will be on duty. On Selling Days, Gate 4 will be open from 6:00 a.m. to 7:00 am for access by Pate workers only.
Generators causing excessive noise and fumes are prohibited. From 7:00 a.m. to 10:00 p.m. generators shall not exceed 70 dBA. After 10:00 p.m. generators shall not exceed 45 dBA. Loud generator complaints should be reported to Headquarters during the day and the Security Officer at Gate 4 after 6:00 p.m.
Staking of Tents or Canopies
No stakes shall be driven into the asphalt surfaces anywhere on the Texas Motor Speedway property. Weights should be used to anchor tents or awnings on asphalt or concrete surfaces. Violators will be fined or removed from the grounds by Texas Motor Speedway security.
All pets shall be kept on a leash no longer than six (6) feet at all times. Owners are responsible for cleaning up after pets.
Free Parts Hauling Services
A parts hauling service is available for items purchased inside the swap meet that are heavy and/or large items. Parts will be delivered free to the Public Parking Lot from 8:00 a.m. to 5:00 p.m. Thursday, Friday and Saturday. Instruction on using the Parts Hauling services is provided on the “Free Parts Hauling” page provided herein.
Camping on Texas Motor Speedway Property
No open fires or glass containers are permitted on Texas Motor Speedway property at any time. Trailers, campers, and RVs parked within the swap meet areas are required to place at a minimum 1 ft by 1 ft, by ¾ in thick wood plate under the landing gear to protect the asphalt surfaces. Contact the Texas Motor Speedway website for their camping and RV accommodations availability during the swap meet.
Food and Beverage Sales
No food or beverage may be sold in the swap meet areas except as authorized by the Texas Motor Speedway. The menus, location and hours of service for each of the Texas Motor Speedway approved concessions are listed on the “Food at Pate” page provided herein. Locations of the concessions are identified by the boxed-in letter “C” on the “Zone Maps” pages provided herein.
Public Toilets are available on the north side of Petty Ave near Gates 3 and 4 and at alternating ends of cross streets at the swap meet area fence lines. Vendors rent toilets for their private use within their spaces and should not be used without their permission. An identification system is being implemented to track the location of all toilets rented during the swap meet. Vendors caught commandeering toilets will be subject to expulsion from the swap meet.
No sale, display or exhibition of firearms is permitted on the Texas Motor Speedway property.
Information booths are positioned at gates 1 through 8. Vendors may pick up a printed copy of the Pate Times for their use as they enter the swap meet areas and request other information as needed. Lost and missing persons, and emergencies should be reported to Swap Meet Headquarters or to one of the information booths for assistance.
Sale of wearables, sunglasses, jewelry, tapes, souvenirs, etc.
Texas Motor Speedway reserves the exclusive right to sell all racing and sport related souvenir items such as wearables, souvenirs, sunglasses, jewelry, tapes and like products. Vendors who have questions about this rule must deal directly with the Merchandising Department at the Texas Motor Speedway, 817-215-8560. A company/corporation that is exhibiting their company product will be allowed to sell wearables and other souvenir type products mentioned above that display their company/corporation logos. For detailed information, contact the Texas Motor speedway Merchandising Department, 817-215-8560.
Acceptance of a space constitutes your agreement to abide by our rules. Neither the Pate Swap Meet G.P. nor the Texas Motor Speedway will be responsible for damages, injuries or accidents during the swap meet. The Pate Swap Meet and the Texas Motor Speedway officials reserve the right to reject and/or eject any person or firm they deem as undesirable for any reason. The directors’/officials’ actions and decisions are final.